Planning a new deck or sunroom for your home is exciting. It’s a chance to expand your outdoor living space and create a beautiful area to relax or entertain. However, if your home is in a neighborhood with a Homeowners Association (HOA), you’ll need approval before starting any construction.
An HOA or homeowners association is a neighborhood that manages common areas and community property. An HOA creates and enforces “covenants, conditions and restrictions” (CC&R) that a homeowner must abide by as a part of the HOA. These conditions could be requirements like a consistent shingle color on all the homes in the HOA, it could be standards on what colors your house is supposed to be or even the type of siding that is used in building a home.
Don’t let that stress you out! We’ve put together some simple tips to help you navigate the HOA approval process smoothly.
1. Review HOA Guidelines First
Before you dive into designing your project, check your HOA’s rules and guidelines. Most HOAs have specific restrictions on the size, color, and materials used in outdoor structures. This information is usually found in your HOA’s Covenants, Conditions, and Restrictions (CC&Rs). Understanding these rules upfront will help you avoid unnecessary revisions to your plans later on.
2. Hire an Experienced Contractor
Once you have a little more understanding of the requirements, hire a contractor that can meet your needs. You’ll most likely need a custom builder that can meet any specific requirements by the HOA. A custom builder will be familiar with the process and can help ensure your project meets all the necessary requirements. Plus, a professional contractor can give you advice on how to create a design that enhances your home’s value while staying within the HOA’s guidelines.
Work with your contractor to create a vision and plan for your project. If you’re looking to build a shed or a deck and outdoor bar, having a contractor who understands HOA rules and regulations will help you with the process. With your contractor’s help, contact your HOA to find out the building plan requirements, and costs associated with permits or filing and what details will be needed to complete the process.
At Lincoln Built, we’ll help you file building permits with the township or borough and help you get the necessary documents for your HOA providing as much detail as possible.
3. Create a Detailed Plan
Once you know the HOA’s requirements, create a detailed plan for your deck or sunroom. Include measurements, the layout of your yard, and the materials you plan to use. If you’re working with a contractor, ask them to help you prepare these documents. A clear, professional presentation will make it easier for the HOA board to review and approve your project.
4. Communicate Early with the HOA
It’s a good idea to inform your HOA early in the process. Reach out to a board member or attend an HOA meeting to discuss your project before submitting official paperwork. This can help you understand their expectations, address any concerns, and build a positive relationship. Open communication often leads to faster approvals.
5. Follow the HOA’s Submission Process
Every HOA has its own process for submitting plans for approval. Be sure to follow the instructions carefully and include all the required documents. This might include your building plans, a description of the materials, and photos or sketches of what the finished project will look like. Don’t forget to submit everything on time—delays in paperwork can push back your project timeline.
6. Be Ready for Feedback
After submitting your plans, the HOA may come back with feedback or requests for changes. Be prepared to make small adjustments, like changing the color of your deck stain or adding specific landscaping to blend the structure into your yard. Stay flexible, and work with your contractor to make these changes if needed.
7. Respect Your Neighbors
Part of getting HOA approval is ensuring that your project doesn’t negatively impact your neighbors. Consider how your new deck or sunroom will affect privacy, sightlines, and shared spaces. Being mindful of your neighbors’ concerns and designing a space that complements the neighborhood will help smooth the approval process.
8. Stay Patient
Finally, remember that the HOA approval process can take time. It’s common for boards to meet only once a month, so it’s important to plan accordingly. Patience is key—rushing the process or skipping steps can result in denials or further delays. Stay proactive by following up on your submission if needed, but be prepared for the approval to take a few weeks.
Conclusion
Getting HOA approval for your outdoor living project doesn’t have to be a hassle. By understanding the rules, creating a detailed plan, and communicating openly with your HOA, you can ensure a smooth approval process. And once you have the green light, you’ll be on your way to enjoying your beautiful new deck or sunroom in no time.
If you’re ready to start your outdoor project or have questions about working with your HOA, feel free to reach out to us. We have years of experience in building stunning, HOA-approved decks and sunrooms that enhance your home’s beauty and value!
